NFC tags, QRCode, photo of printer (optional)

Celiveo 365 provides a user-friendly and flexible print and print jobs management on mobiles, without having to install any application.
End-users authenticate with the Entra ID SSO, highly secure.

With their mobile:

• Administrators can take a photo of the printer and its surroundings, visible by users on their mobile when they search for a printer or want to verify where they print
• Administrators can program a NFC tag used for Tap & Print (read below)
• Administrators can generate a sheet with various size QRCode they can affix on a printer, for users to scan the QRcode for print jobs release on that printer
  

!The administrator must have the Printer Administrator or Printer Technician role in Entra ID.

• Users can perform Tap & Print to release instantly print jobs on the printer they are facing, even if that the first time they use it.
• Users can locate on a map a printer based on its community, geo-tags, capability, name, i.e. when they are traveling to an office they don’t know well
• Users can verify the status of any printer
• Users can send a pull print job

Tap & Print

A NFC tag can be affixed on the printer, or under the skin of the printer, the user will scan that NFC tag with his NFC-compatible mobile.
There is no need to install any application on the mobile.

Celiveo 365 administrators can program the NFC tags directly from their Android mobile, there is no need to install any application.
iOS mobiles are not yet supported due to limitations set by Apple for NFC.

Accessing the printer administration on the Celiveo 365 mobile portal

The administrator goes to the following portal, on his Android mobile:
https://my.cvo365.com or https://my.celiveo365.com

• In the pending jobs screen press the printer+ button on the bottom right corner. That provides access to the printer list
• If the printer is not yet in the preferred list on the mobile, press the Printer + button then search the printer using its name or tags
• In the example below we select a Brother printer
• Select the printer setting icon
• At the bottom on the printer settings, administrator can see those four icons:

*Non-admin end-users only see the printer delete icon in that screen

Taking a photo of the printer and its surrounding

Press the icon to trigger the camera and capture a photo of the printer and its surrounding.
Make the photo so that end-users are sure they release on the right printer when they compare the photo with the printer.
All users will see the photo on their mobile phone when they include the printer in their list of preferred printers.

Programming a NFC for Tap & Print

NFC tags are very easy to source on Internet, just take a high quality adhesive NFC sticker.
Not all NFC are the same, you need NFC tags that comply with NTAG215 or NTAG216, to have enough storage (minimum 254bytes).
Not compliant: NFC Tags NTAG203, NTAG210, NTAG212, NTAG213, NTAG413

NFC Tags can be programmed from Android mobiles only, iOS mobiles can’t program NFC for now due to Apple limitations.

Affix the NFC tag on the printer, or eve better, under the skin of the printer (in such case, affix a sticker on top of the printer skin, above the NFC tag, to show where to tap the mobile.

In the screen with printer settings, press to trigger the NFC programming.
The web portal searches for the NFC tag, get your phone within 2cm/1inch of the NFC tag.

*All mobiles have their NFC read/write head at a specific body location, you may need to identify it using a NFC tag or the mobile documentation.

When the NFC tag is found, it is verified for write access (some NFC tags can be Read-Only), it is programmed for that printer on Celiveo 365, the data is verified then it is proposed to write-protect the NFC tag.

*It is recommended to write-protect the NFC tags as any user could otherwise reprogram them easily using a mobile.

!NFC tag write protection is irreversible, but the information programmed by Celiveo 365 will not change unless you remove and add the printer to Celiveo 365.

Using a QRCode instead of NFC tag

It is possible to use a QRCode to replace NFC Tap & Print by “Scan QRCode & Print”.
In the printers settings, press the icon to generate a PDF page with QRCode for that printer.
Use the application print capability to release that PDF on the printer, to get the QRCode.
Select the QRCode that has the right size and affix it on the printer.

!It is fairly easy to spoof a QRCode by replacing it with another QRCode. Such solution is the less secure and slower for the end-users than the Tap & Print based on NFC Tags that can be write-protected.

Deleting a printer from the preferred list

Pressing the printer delete icon will not delete the current printer from Celiveo 365, it will just leave your list of preferred printers in you mobile (in the browser cache). That will be handy to not keep all printers in the preferred list.

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