1. Introduction
The Celiveo Printer Assessment is a standalone Windows utility designed for analysis and network printer discovery. Its primary function is to identify printers on a network and determine their compatibility with the Celiveo 365 cloud printing platform.
By scanning a specified IP range, the tool gathers crucial data about each printing device. This data helps system administrators and Celiveo partners to understand the existing printer fleet and identify which devices can support advanced Celiveo 365 features.
The key objectives of the assessment are to determine:
- Device Compatibility: Which printers can run the Celiveo On-Screen App for secure cloud print release and tracking.
- Printing Capabilities: Which printers can be used for basic release via the MyCeliveo and Celiveo Universal Printer Endpoint (UPE).
- Printer Attributes: Core device characteristics such as model, color capabilities, function type, and supported paper sizes.
2. Performing a Printer Scan
The main interface of the Celiveo Printer Assessment is designed for simplicity and efficiency. A scan can be initiated in a few steps.
- Define the IP Range you wish to scan:
- x.000 – Enter the starting IP address of the range.
- x.255 – Enter the ending IP address of the range.
- Set the Timeout:
- In the Timeout field, enter a value in milliseconds (ms). This value determines how long the tool will wait for a response from each IP address before moving to the next. For slower networks or devices, this value may need to be increased to ensure reliable discovery. The default value is 250ms.
- Configure Scan Protocols (Optional):
- Click the Settings icon in the top-right corner to configure the SNMP, ICMP, and IPPS settings. This is crucial for ensuring successful discovery on secure or custom-configured networks. See 4: Advanced Configuration for details.
- Initiate the Scan.
- Click the Search button to begin the discovery process.
As the scan progresses, the Search Summary and Printers tables will populate with data in real-time.
- Click the Search button to begin the discovery process.
3. Understanding the Results
Once a scan is progress or complete the results are displayed in two main sections.
3.1 Search Summary
Provides information about the Scan processes in the current session.
| Column | Description |
|---|---|
| Process | The IP range that was scanned. |
| Progress | A visual progress bar indicating the status of the ongoing scan. |
| Status | A summary of the scan results, such as the total count of printers that have been discovered and added to the list. |
3.2 Printers Table
Provides detailed information about each discovered printer and its compatibility with Celiveo 365.
| Column | Description |
|---|---|
| On-Screen App | Indicates if the printer is compatible with the Celiveo 365 embedded application. This app allows users to authenticate at the printer’s screen to release documents, manage jobs, and use tracking/accounting features. |
| Mobile Release | This feature designates a printer as a document release device for My Celiveo and Celiveo Print Mobile. It requires the on-premise installation of the Celiveo Universal Printer Endpoint (UPE). This is the ideal solution for lower-end printers that cannot run the on-screen application but can securely receive print jobs from the Celiveo 365 platform via the Internet Printing Protocol (IPP). |
| Printer Model | The manufacturer’s brand and model name of the printer. |
| Location | The physical location of the device as configured in its web administration page. This field will be blank if not set on the printer. |
| Serial | The unique serial number of the device, retrieved via SNMP. |
| MAC Address | The Media Access Control (MAC) address of the printer’s network interface. |
| Color / Black & White | Indicates the printer’s color capability. This will be displayed textually as either Color droplet for devices supporting CMYK or Monochrome droplet for black and white devices. |
| Printer Type | Indicates the device’s function type. This will be displayed as one of the following acronyms: • MFP: Multifunction Printer (a device that can print, scan, and copy). • SFP: Single Function Printer (a device that can only print). • LFP: Large Format Printer. |
| Paper Size | Identifies the maximum standard paper size supported by the printer. This is represented by one of the following text labels: • A4/LET: Supports up to A4 or Letter size paper. • A3/TAB: Supports up to A3 or Tabloid size paper. • ?: The paper size could not be determined. |
4. Advanced Configuration (Settings)
Advanced Configuration allows users to fine-tune the discovery protocols to match your environment.
4.1 SNMP Settings
Simple Network Management Protocol (SNMP) is the primary method used to gather detailed printer information.
Version: Choose the SNMP version used on your network.
- SNMP v1/v2c: Legacy versions that use a simple “Community String” for authentication (not shown in this specific dialog, but typically public).
- SNMP v3: The most secure version, offering robust authentication and encryption.
If SNMP v3 is selected, the following fields must be configured to match the settings on your printers:
| Field | Description |
|---|---|
| Username | The security name for authentication. |
| Context Name | An optional SNMPv3 parameter used to scope management data. Can often be left blank. |
| Authentication Protocol | The algorithm used to authenticate requests. Options include MD5 and SHA. Select None if authentication is not used. |
| Authentication Password | The password associated with the selected authentication protocol. |
| Privacy Protocol | The algorithm used to encrypt SNMP data. Options include DES and AES. Select None if encryption is not used. |
| Privacy Password | The password associated with the selected privacy protocol. |
4.2 ICMP Settings
Use Ping: When checked, the tool will send an ICMP Echo Request (a “ping”) to each IP address in the range. This serves as a quick, initial check to see if a device is online before attempting a more resource-intensive SNMP query. Disabling this may speed up scans if you are certain all target devices will respond to SNMP.
4.3 IPPS Settings
Internet Printing Protocol Secure (IPPS) is also used as supplementary discovery method if the printer has IPP but it’s not discovered by the Celiveo Print Assessment change the IPP URL to one that is specified by the printer manufacturer on their official documentation.
IPPS Custom URL: This field defines the URL structure the tool uses to check for an IPPS service on a device.
- The default is ipps:///ipp/print. The placeholder is automatically replaced with the actual IP address of the device being scanned.
- This URL should only be modified if your printers use a non-standard IPPS path.
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