Celiveo Printer Assessment

1. Introduction

Assessing how many printers are connected to a network — and identifying their brands, models, security capabilities, and support for embedded applications — is often more complex than expected. Not all printers are designed to securely communicate over the Internet, and not all devices support modern cloud printing features.

To address this challenge, Celiveo provides a free utility: Celiveo 365 Printer Assessment.

Celiveo 365 Printer Assessment is a standalone Windows application designed to analyze and discover printers across a network. By scanning a specified IP address range, the tool automatically identifies connected printing devices and evaluates their compatibility with the Celiveo 365 cloud printing platform.

The utility collects key technical information for each device, enabling IT administrators and Celiveo partners to gain full visibility into the existing printer fleet and determine which devices can support advanced Celiveo 365 capabilities.

The assessment focuses on three main objectives:

• Device Compatibility: Identify which printers can run the Celiveo Embedded On-Screen App for secure cloud pull-print, authentication, and tracking.
• Cloud Printing Support: Determine which devices can operate with MyCeliveo and the Celiveo Universal Printer Endpoint (UPE) for secure release workflows.
• Printer Attributes: Capture essential characteristics such as brand, model, color or monochrome capability, multifunction support, and supported paper formats.
  

This rapid assessment helps organizations plan a secure, serverless cloud print deployment with full visibility and no guesswork.

2. How to Download and Execute

Celiveo Printer Assessment Tool is a Windows-only portable application with no installer required that is zipped to proceed:

1. Download the latest version of the Celiveo Printer Assessment Tool
2. After download extract the zip to a folder.
3. Go to the extracted folder then PrinterAssessmentTool
4. Run Celiveo.PrintersAssessment.exe
   

3. Performing a Printer Network Discovery

The main interface of the Celiveo Printer Assessment a scan can be initiated in a few steps.

1. Define the IP Range you wish to scan:
   1. x.000 – Enter the starting IP address of the range.
   2. x.255 – Enter the ending IP address of the range.
2. Set the Timeout:
   1. In the Timeout field, enter a value in milliseconds (ms). This value determines how long the tool will wait for a response from each IP address before moving to the next. For slower networks or devices, this value may need to be increased to ensure reliable discovery. The default value is 250ms.
3. Configure Scan Protocols (Optional):
   1. Click the Settings icon in the top-right corner to configure the SNMP, ICMP, and IPPS settings. This is crucial for ensuring successful discovery on secure or custom-configured networks. See 4: Advanced Configuration for details.
4. Initiate the Scan.
   1. Click the Search button to begin the discovery process.
      As the scan progresses, the Search Summary and Printers tables will populate with printers.

1. Once Search is complete you can press the download button to collect the information in a CSV file.
   The CSV contains the information displayed in the table.

4. Understanding the Results

Once a scan is progress or complete the results are displayed in two main sections.

4.1 Search Summary

Provides information about the Scan processes in the current session.

Column	Description
Process	The IP range that was scanned.
Progress	A visual progress bar indicating the status of the ongoing scan.
Status	A summary of the scan results, such as the total count of printers that have been discovered and added to the list.

4.2 Printers Table

Provides detailed information about each discovered printer and its compatibility with Celiveo 365.

!Note: Printers that are not identified as compatible will not be shown on the table.

Column	Description
On-Screen App	Indicates if the printer is compatible with the Celiveo 365 embedded application. This app allows users to authenticate at the printer’s screen to release documents, manage jobs, and use tracking/accounting features.
Mobile Release	This feature designates a printer as a document release device for My Celiveo and Celiveo Print Mobile. It requires the on-premise installation of the Celiveo Universal Printer Endpoint (UPE) IoT service on a Windows PC/VM. This is the ideal solution for lower-end printers that cannot run the on-screen application but thanks to the UPE IoT service can securely access print jobs on Celiveo 365.
Printer Model	The manufacturer’s brand and model name for that printer.
Location	The physical location of the device as configured in its SNMP settings.
Serial	The serial number of the printer, retrieved via SNMP.
MAC Address	The MAC address of the printer’s network interface.
Color / Black & White	Indicates the printer’s color capability. This will be displayed textually as either Color droplet for devices supporting CMYK or Monochrome droplet for black and white devices.
Printer Type	Indicates the device’s function type. This will be displayed as one of the following acronyms: • MFP: Multifunction Printer (a device that can print, scan, and copy). • SFP: Single Function Printer (a device that can only print). • LFP: Large Format Printer.
Paper Size	Identifies the maximum standard paper size supported by the printer. This is represented by one of the following text labels: • A4/LET: Supports up to A4 or Letter size paper. • A3/TAB: Supports up to A3 or Tabloid size paper. • ?: The paper size could not be determined.

5. Advanced Configuration (Settings)

Advanced Configuration allows users to fine-tune the discovery protocols to match your environment.

5.1 SNMP Settings

Simple Network Management Protocol (SNMP) is the primary method used to gather detailed printer information.

Version: Choose the SNMP version used on your network.

• SNMP v1/v2c: Legacy versions that use a simple “Community String” for authentication (not shown in this specific dialog, but typically public).
• SNMP v3: The most secure version, offering robust authentication and encryption.
  

If SNMP v3 is selected, the following fields must be configured to match the settings on your printers:

Field	Description
Username	The security name for authentication.
Context Name	An optional SNMPv3 parameter used to scope management data. Can often be left blank.
Authentication Protocol	The algorithm used to authenticate requests. Options include MD5 and SHA. Select None if authentication is not used.
Authentication Password	The password associated with the selected authentication protocol.
Privacy Protocol	The algorithm used to encrypt SNMP data. Options include DES and AES. Select None if encryption is not used.
Privacy Password	The password associated with the selected privacy protocol.

5.2 ICMP Settings

Use Ping: When checked, the tool will send an ICMP Echo Request (a “ping”) to each IP address in the range. This serves as a quick, initial check to see if a device is online before attempting a more resource-intensive SNMP query. Disabling this may speed up scans if you are certain all target devices will respond to SNMP.

5.3 IPPS Settings

Internet Printing Protocol Secure (IPPS) can be used as an additional discovery method if a printer supports IPP but is not automatically detected by the Celiveo Printer Assessment tool.

If necessary, the IPP URL can be adjusted to match the exact path specified by the printer manufacturer in their technical documentation.

IPPS Custom URL
This field defines the URL format that the tool uses to verify whether an IPPS service is available on a device.

• The default value is: ipps:///ipp/print
• The placeholder is automatically replaced with the IP address of each device during the scan.
• This setting should only be modified if your printers use a non-standard IPPS endpoint path.
  

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