Tag Printers and Users

Use Tags to Define Communities

Contents

1. What is community?
2. Why use Tags/Communities?
3. Examples
4. Use Bookmarks to access communities quickly
5. How to…
   1. Label a Tag
   2. Tag Printers
   3. Tag Users
   4. Tag User Groups

What is a community?

A community is a group of users, workstations, printers, and administrators that have a common characteristic. For example, a group of users, workstations, printers, and administrators, located in the same building.

The community that a user or device belongs to is determined by the tags assigned to them.

Why use Tags/Communities?

The example shown above illustrates a company distributed across several cities. The company uses tags to identify places. Although Celiveo 365 supports up to five tags, they use only three, which identify Country, State, and City. A user tagged USA, California, San Francisco, belongs to the San Francisco community. A user tagged USA, California, *, belongs to the California community, which is a superset of San Francisco and Sacramento.

How to…

Label a Tag

1. Click .
   
2. Click .
   
3. Label the tags as required and click [Save].
   

Tag Printers (Add Printers to a Community)

1. From the List of Printers, select the printers you want to specify tags for and click .
   
2. Select the tags for the printers.
   
3. If any tag drop-down list is empty, or does not contain the value you need:
   1. Click next to the drop-down.
   2. Specify the new value for the tag and click [Save].
4. Click [Save]. The tags are assigned to the printers.

Tag Users (Add Users to a Community)

1. From the List of Users, select the users you want to specify tags for and click .
   
2. Select the tags for the users.
   
3. If any tag drop-down list is empty, or does not contain the value you need:
   1. Click next to the drop-down.
   2. Specify the new value for the tag and click [Save].
4. Click [Save]. The tags are assigned to the users.

Tag User Groups (Add user groups to a community)

1. From the List of User Groups, select the groups you want to specify tags for and click .
   
2. Select the tags for the user groups.
   
3. If any tag drop-down list is empty, or does not contain the value you need:
   1. Click next to the drop-down.
   2. Specify the new value for the tag and click [Save].
4. Click [Save]. The tags are assigned to the users.

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