ID Code is like a PIN code, it allows users to authenticate on printers by entering a 4 to 8 characters unique number (i.e. 45934) or suite of characters (i.e. E93US). Authentication using ID Code is activated by default in Celiveo 365 and it co-exists with authentication using card readers.

ID Code authentication parameters are defined in the Access Control Rules assigned to a printer.
You however cannot assign an Access Control Rule directly to a printer. Instead, you create an Access & Rules Profile for a printer and add the Access Control Rule to the Access & Rules Profile.

1. Add a New Access & Rules Profile to a Printer

  1. Select the printer to add the Access and Rules Profile to.
  2. Click . The Access & Rules dialog is displayed.
  1. Click . The Access and Rules profile is displayed.
  1. At [Profile Name], specify a unique name for the Access & Rules Profile.

2. Add a New Access Control Rule to the Access and Rules Profile

  1. Click , located in the same row as the [Access Control Rules] drop-down. The Access & Rules Profile displays
  1. At [Rule Name], specify a unique name for the Access Control Rule.

3. Change ID Code Authentication

  1. Click [Add], located below [Identification Method]. The Rule Definition displays.
  1. From the [Criteria] drop-down, select [IDCode].
  2. From the [Operator] drop-down, select [Is In].

4. Build the Authentication Profile to Validate the PIN

  1. Click , located next to the [Source] drop-down. The Authentication Profile displays.
  1. In the [Profile Name] box, specify a unique name to identify the profile.
  2. Click , located in the same row as the [Authentication Profile] drop-down. The Authentication Profile is displayed.
  1. To specify authentication against your company authentication source:
    1. Ensure that the Authentication Method is set to [Azure AD Open ID – (ROPC).
    2. Enter your Application ID and the Directory ID provided by Celiveo.
    3. A service account is optional but necessary to update the SQL enrollment table with the latest AAD information for each user. Enter the UPN and Password and click [Test] to check the configuration. If required, adjust the settings.
  2. Click [Test].
    If login to the Authentication Server is successful, a message is displayed below the [Test] button.
  3. Click [Save]. You are returned to the Authentication Source Profile.
  1. To enable authentication with a Smartphone using BLE (Bluetooth Low Energy), tick the Use Celiveo 365 Mobile ID checkbox.
  2. At [ID Code Settings] specify if you want a numeric (made of digits) or alphanumeric (made of digits and letters) PIN. You can also choose the length of your code.
    1. Numeric ID codes shall not:
      • Start with 0
      • Be made of consecutive digits, for example, 123456 or 2345
      • Be made of repeated digits, for example, 11111
      • Have the same digits except one, for example, 51111
      • Be made of repeated patterns, for example, 123123
    2. Alphanumeric ID codes shall:
      • Be uppercased, for example, 45ER9
      • Always be uppercased when entered on MFP screen, for example, at5p => AT5P
      • Have a random mix of digits and letters
      • Supported letters can be A to Z except for o and i that can be mixed up with 0 and 1.
      • Supported digits can be 1 to 9, no zero
    3. Alphanumeric ID codes shall not:
      • Be lowercased
      • Be made of the same characters, for example, AAAA
      • Be made of repeated patterns, for example, ABAB or TOTO

If you have more than 1000 users, do not use less than 5 digits for the PIN.

#The ID Code generation portal is available at

  1. Log in using your Entra ID credentials
  2. You need to communicate that URL to users to let them to regenerate their ID Codes if needed

Close all dialogs by clicking [Save] to save all settings.
Last modified: 16 July 2024


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